UQ Staff migration to Office 365

20 Jul 2017

What is happening?

As part of the commitment to a cloud-first approach outlined in the Information Technology Strategy 2017 – 2020, ITS is undertaking a project to introduce the cloud based Office 365 suite across staff accounts at UQ commencing in August 2017.
As the Office 365 suite is hosted in the cloud, there are benefits to the University in reducing on premise infrastructure, storage and support. It is anticipated that this will reduce operational costs to UQ by approximately $250k per annum. The service is also included in the current Microsoft Licensing agreement. 

For staff, the benefits include increased mail box capacity, the ability to send larger attachments and up to date data security. Once One Drive for business has been deployed in Phase 2, staff will be able to take advantage of the increased personal storage volume by at least 100% as well as improve their ability to collaborate more seamlessly with colleagues and students across UQ.

The introduction of this suite will also enable the addition of further services and features in 2018.

Phase 1

Phase 1 of the roll-out will see all existing email platforms upgraded to Office 2016. This will mean for the first time, all UQ staff will be on the same email platform. Shortly after the upgrade, existing accounts will be transitioned to Office 365. Before the roll-out takes place in each organisational unit, the project team will inform you when this is happening, and what you need to do to prepare. 

Phase 2

Phase 2 will be undertaken shortly after Phase 1 commences and will involve the introduction of the One Drive for business personal storage service. As with Phase 1, the project team will inform you before the service is introduced and outline what preparation you will need to undertake.

Where can I find out more?