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Common questions for staff who wish to use UQ's Dropbox for Business.

What is Dropbox?

Dropbox is a file hosting service that offers cloud storage, file synchronisation, personal cloud, and client software. Drop any file into a designated folder on your local machine and it will be automatically synchronised with your Dropbox folder in the cloud. You can also choose to share your files with other Dropbox users in your team or organisation.

ITS has worked closely with Dropbox to deliver the Dropbox for Business solution to our staff, integrated with our local systems. This solution provides security and manageability that isn’t available on the free or pro versions of Dropbox and will be provided to staff at cost price.

Who can use Dropbox for Business?

UQ Academic and Professional Staff.

What’s included?

Unlimited data storage including encryption during rest and transit, and the ability to have a unit manager who can manage data across your organisational unit. This is particularly beneficial when staff leave the University or move to another organisational unit. A Dropbox for Business account can run side by side with your personal Dropbox should you already have an account.

Does Dropbox usage count towards my UQ Internet quota?

Currently, yes. You can check your usage by visiting UQ Internet Management Service (https://login.uq.edu.au/#usage).

What does it cost?

The cost is $119 per person per year.

How do I get an account?

To request an account contact your local IT support group who will arrange approval of the purchase of $119 per annum from your School or Business Unit. With your request, you must provide in writing, an approved chart string from their Finance Department or School Manager that the cost of Dropbox can be charged to.

Can I get one account for my group/team to share?

No. Dropbox for Business accounts can only be associated to individuals and not groups. Users will log into their Dropbox for Business account using their UQ username and password.

Are there terms and conditions?

Yes, there are terms and conditions that you need to agree to. There are also UQ policies that you need to consider depending on the data you wish to store or share. Of particular note is the guideline ‘Cloud Services Acceptable Use Guidance for Staff, Students and Visitors’. Policies to consider include (but are not limited to) the following:

1.50 Ethical Conduct in the Workplace (https://ppl.app.uq.edu.au/content/1.50-ethical-conduct-workplace)

1.60 Administrative Accountability (https://ppl.app.uq.edu.au/content/1.60-administrative-accountability

1.70 Equity and Diversity (https://ppl.app.uq.edu.au/content/1.70-equity-and-diversity)

4.20 Research Conduct and Integrity (https://ppl.app.uq.edu.au/content/4.20-research-conduct-and-integrity)

6.20 Acceptable Use of ICT Resources (https://ppl.app.uq.edu.au/content/6.20-acceptable-use-ict-resources)

6.30 ICT Security (https://ppl.app.uq.edu.au/content/6.30-ict-security)

Additional information

Download FAQ and guidelines in PDF format here.