Below are the communications that have been sent to staff regarding the CAHP project.

1. 13 February 2018 - CAHP Update - Immediate improvements and future work

Sent from: Simon Paterson, Project Manager

Dear all,

 As the CAHP Project moves forward, we continually receive feedback on the features released and any unexpected ‘behaviour’ of the system. 

In order to transition to the new solution, existing data needs to be amended and that can have downstream impacts. We are committed to maintaining close communications with Schools during this time given the tight timeframes associated with this project:  which is why I have been encouraged to speak directly to School Managers and Administrators of the system, and not route the communications through Tim Dunne as the academic sponsor and chair of the Steering Committee.

Below is a summary of the important issues that have been raised and the resolution status.

 

Experienced Issue

Reason

Status

 

 

 

Not all course modes were available to select (Internal/External/Off Campus)

Integration with the data hub

Fixed

Timetabling and Course Planning data in CAHP had mismatches with Syllabus+ or SI-Net

Data Integrity issues during development

Fixed

Student Numbers were blank or reflecting old data

Data Integrity issues during development

Fixed

Course coordinator name was blank

Data Integrity issues during development

Fixed

Couldn't add placements

Legacy use of placement end date. Change required for Pay By Schedule solution.

Fixed

Building lock out for some Casual Academics

Ending Placements

Fixed

Parking (Cell o park) difficulties for some Casual Academics

Ending Placements

Fixed

UQ username and password issues for some Casual Academics

Ending Placements

Fixed

Data disappeared for Casual Academics with assigned work

Ending Placements

Fixed

Unable to select some Casual Academics to assign them work

Ending Placements

Fixed

Slow performance of the External Staff button

Global search query

Reduced the need to use feature

Cannot edit start times or duration for timetabled activities

Data Integrity issues during development

In progress - temporary workaround

Cannot easily determine course mode offering

Integration with the data hub

Temporary workaround

Casual Academics have an end date of December 31st 2099

Legacy use of fixed rate (ACAD03 in Aurion)

In progress - transitioning to variable rate (ACAD04 in Aurion)

 

The turnaround of adding the provided new hires and new placements to the system has taken longer than expected however the work is in progress and due to be completed this evening for selecting from tomorrow.

Immediate future work consists of creating a new view of the schedule for Casual Academics and other new features that will make preparation work of the schedules for Semester 2 easier.

If you would like to find out more, get help with adopting the new processes and tools or to provide feedback there are a number of support channels available to get in contact with the project team. Contact details can be found on the project website: https://its.uq.edu.au/projects/cahp.  You will also find on the website all the prior communications in case you feel the need to refer back to earlier statements. 

We also encourage representation from all Schools to participate in the fortnightly User Group sessions. In these sessions you will have an opportunity to provide input to the design of the upcoming features, discuss challenges and receive more detailed progress updates. Please contact the Project Team at cahp_support@uq.edu.au if you would like Outlook Calendar invites.

Angela, Ryan, and myself, are here to provide close-up support as required.  Just ask!

 

Kind regards,

Simon.

 

Simon Paterson
Project Manager, Casual Academic Hire and Payment/School and Course Management System
ITS | The University of Queensland | QLD 4072 | Australia 
m.  0468 570 914 | e. simon.paterson@uq.edu.au | w. http://uq.edu.au