This page contains the overview of releases for the CAHP project. The most recent release is listed first. Previous releases can be viewed at the bottom of the page.

1.6: Automatic Transfer of Placements Release Summary

This release delivers functionality automatically transfer placements to Aurion, removing the need for CAHP project team intervention.  

Release goal and expected benefits

The fully automated integration removes the scope for human error and removes technical and administrative effort required to create placements in Aurion. A number of other features were also delivered:

  • Head of School Placements approval page
  • New Hires Progress page to track the progress of New Hires in the CAHP system
  • Smoother spread of payments across the Semester (now rounded to 1 minute)
  • Semester-specific pay schedule approval allows for unpublished preparation work in future Semesters while approving current pay periods.

Functional Limitations

 

3/7/2018: Release 1.5 - New Hires

Release summary

This release delivers functionality to enter New Hires into the CAHP system. 

Release goal and expected benefits

This release allows staff to enter New Hires directly into the CAHP system, rendering obsolete the New Hire spreadsheets that have been used until now. This removes delays incurred through manual handling of New Hires information and removes the scope for human error.

Functional Limitations

This release does not yet include a mechanism for the Head of School to approve placements for returning Casual Academics.

18/5/18: Release 1.4 - Automated transfer of pay schedule to Aurion

Automated transfer of pay schedule to Aurion Release Summary

This release delivers fully automated integration between CAHP and Aurion for pay schedules, removing the need for CAHP project team intervention. 

Release goal and expected benefits

The fully automated integration removes the scope for human error and removes technical effort required to send pay schedules to Aurion. A number of other features were also delivered:

  • Ability to create payments spread across Semester (as opposed to in specific weeks)
  • Ability to review the full set of teaching activities
  • Ability to map courses to position numbers to enhance workflow capability
  • Locking and unlocking of pay weeks
  • Teaching Activity Schedule provides visibility of the CAHP information to Casual Academics directly, as well as their supervisors and School administration

Functional Limitations

  • The Teaching Activity Schedule is a read-only format. Additional functionality may be added later to further enhance this new feature.
  • Payments spread across semester divide the total duration into 15 minute increments and then (if applicable) multiplies by the number of students. This means that a low duration results in a somewhat uneven spread across Semester.

7/2/2018: Release 1.3 - Placements integration (via CSV) and Pay Schedule approval

 

Placements CSV integration and Pay Schedule approval Release Summary

This release delivers integration between CAHP and Aurion for the creation of placements (manually via CSV files) and allows for School Managers and their delegates to approve pay schedules for submission to Aurion.

Release goal and expected benefits

Placements and pay schedules can be created in Aurion, resulting in payment to Casual Academics according to schedule.

Functional Limitations

The placement and pay schedule information is not yet fully automated and requires some manual steps to be completed by the CAHP project team.

20/12/2017: Release 1.2 - Initial release for Semester 1

Release Summary

This release provides an interface to support data collection for the creation of the payment schedule for all the Schools in The University. 

Release goal and expected benefits

The interface includes configuration options to allow School and Programs to configure the types of teaching activities that are relevant to their units and the pay rates associated with these. The course planning interface is linked with SI-net and Syllabus+ to provide course planners with access to the most up to date information available to support their work. School Administrators can create teaching activities and courses that are not available in SI-net to allow casual academics to be paid by schedule for these activities.

Functional Limitations

There is no integration in this release with the Aurion build (R1.1). Not until R1.3 will the data collected in this interface will be linked with the Aurion processes resulting in an integrated process for appointing/ placing casual academic staff and paying them by a planned schedule. 

23/10/2017: Release 1.1 - Limited pilot

Release summary

Release 1.1 is a pilot release involving the School of Maths and Physics and the UQ Business School in summer semester, 2017. The Schools will prepare their appointments and payment schedules in spreadsheet format. These spreadsheets will be loaded into Aurion by the Aurion support team, and the casual academics will be paid according to the schedules. Variations to the schedule will be managed by a new Aurion form for modifying the payment schedule. 

Release goal and expected benefits

The value of the pilot is to identify any considerations in development, implementation and operation of the Aurion component of the solution prior to it being made available to all the Schools it the University. It is understood that this may result in additional work to be performed in order to scale it up to support the full enterprise. The business value of the features themselves are described below.

Functional Limitations

The loading of the schedule is a one off exercise undertaken at the start of the pilot. As a result, no new casuals can be added into the pilot, and any changes to the schedule have to be managed through the new Aurion form. Both of these limitations will be addressed in future releases.