Microsoft software products at UQ are covered under several different licence agreements. Most products are centrally funded and available for UQ-owned computers at no charge.

What is included?

The following products are for UQ computers only:

  • Microsoft Office Professional Plus 2016. See which Office applications
  • Microsoft Office 2016 for Mac. See which Office applications
  • Microsoft Windows 10 Enterprise upgrade. See the Qualifying Operating Systems (PDF, 336KB)
  • Microsoft Enterprise CAL Suite, which includes:
    • Windows Server Client Access Licence (CAL)
    • Sharepoint Server Standard & Enterprise CAL
    • Exchange Standard & Enterprise CAL with Services
    • System Center Configuration Manager Client Management Licence (CML)
    • System Center Endpoint Protection
    • Lync Server Standard & Enterprise CAL
    • Active Directory Rights Management Services CAL
    • System Center Client Management Suite, which includes:
      • System Centre Operations Manager CML
      • System Centre Service Manager CML
      • System Center Data Protection Manager CML
      • System Center Orchestrator CML
  • Microsoft SQL CAL
  • Microsoft Remote Desktop Services CAL
  • System Center 2012 R2 Standard Server Management Licence
  • Windows Server – All Editions, which includes:
    • Windows Server 2012 R2 Standard
    • Windows Server 2012 R2 Enterprise
    • Windows Server 2012 R2 Datacenter
    • Windows Server R2012 R2 for Itanium Systems
    • Windows Web 2012 R2 Server
    • Windows Server External Connector
    • Windows Server 2012 R2 Remote Desktop Services External Connector
    • Windows Server 2012 HPC Edition
    • Microsoft HPC Pack 2008
  • SharePoint Server – All Editions, which includes:
    • SharePoint Server
    • SharePoint Server for Internet Sites – Standard
    • SharePoint Server for Internet Sites – Enterprise
  • Exchange Server – All Editions, which includes:
    • Exchange Server Standard
    • Exchange Server Enterprise
    • Exchange Server External Connector
  • Desktop Optimization Pack, which includes:
    • Application Virtualisation (App-V)
    • Microsoft User Experience Virtualization (UE-V)
    • Enterprise Desktop Virtualisation (Med-V)
    • Advanced Group Policy Management (AGPM)
    • Microsoft BitLocker Administration and Monitoring (MBAM)
    • Diagnostic & Recovery Toolser (DaRT)
  • Microsoft Imagine Standard Subscription. Learn more.

Purchase of additional products for UQ computers

Some Microsoft products need to be purchased through UniFi for each computer the software will be installed on.

The following products require a UniFi purchase:

  • Project 2016 Standard
  • Project 2016 Professional
  • Project 2016 Server and Client Access Licences (CALs)
  • Visio 2016 Standard
  • Visio 2016 Professional
  • SQL Server 2014 Standard
  • SQL Server 2014 Enterprise
  • Visual Studio Pro 2015.

Pricing for these products is available on UniFi. The licences are perpetual and do not include upgrades. Each licence allows installation on one device.

Include the following information on your UniFi purchase:

  • name of user
  • phone number, and
  • computer name for remote deployment purposes.  

Software assurance (product maintenance) and MSDN subscriptions are also available. Please email for details.

Who can use Microsoft software at UQ?

Software covered under Microsoft Agreements is available to UQ organisational units whose staff are considered full-time equivalent in the count submitted to the government each year.

There are also a small number of affiliated organisations who are currently covered:

  • Colleges IT Group
  • Cromwell College
  • CRC Mining
  • Duchesne College
  • Emmanuel College
  • Grace College
  • International House
  • Kings College
  • St John's College
  • St Leo's College
  • The Women's College
  • Union College
  • UQ College
  • UQ Health Care
  • UQ Sport
  • UQ Union
  • Translational Research Institute
  • Mater Research Institute-UQ.

UQ-affiliated organisations that aren't listed on our agreement are not covered for use of this software or access to systems that use this software.

Home use for staff

  • Staff who are included in the full-time equivalent count may purchase Windows or Office for use on private computers for UQ-related work.
  • If you cease employment at UQ you are no longer licensed to use this software. It must be removed from your home computer. 
  • A free copy of Office 365 is also available. 

Home use for students

A free copy of Office 365 is available through UQ.

More information is also available on the Microsoft website

Conditions of use

  • For University of Queensland academic, administrative and research purposes only.
  • Home use by eligible staff is provided primarily for academic, administrative and research purposes, and use of the software on home computers is limited to work-related and/or skills development purposes only.
  • The software cannot be used for commercial and/or business purposes.

How do I install software on UQ computers?

Staff using computers managed by ITS can self-install selected software applications using the Microsoft Software Centre.

Alternatively for UQ computers, please contact your local IT support team. If you’re unsure who that is, contact the ITS Service Desk.

Information for IT staff

If you're an IT officer and you don’t have access to software for installation, please email

If you want to view the KMS Server activation document, please download the PDF (561KB). You will be asked to login with your UQ account.

Licensing contact

ITS Licensing and Maintenance
Phone: (07) 3365 6000
Fax: (07) 3346 6985

Additional product information

* The qualifying operating system does not need to be uninstalled (for example, in cases where you are running Windows 7 in a virtual machine, or using Bootcamp on a Mac)