At the request of the Vice-Chancellor and President, Professor Peter Høj, the University has embarked on a significant process improvement project to improve, rationalise, and where possible automate, the hiring and payment of casual academic staff across the institution.

An integrated HR/Finance/ITS project team is now fully resourced and over the last months has been engaging with stakeholder representatives from across UQ to understand user requirements, design the future process and develop the new system.

The project is on track to have “payment by schedule” functionality in place for the commencement of Semester 1, 2018. Payment by schedule means the following:

  • Schools specify in advance the number of hours and the correct standardised payment rate for casual staff members for the entire Semester.
  • Thereafter, the Aurion system will automatically pay casual staff members according to the schedule.
  • Fluctuations in fortnightly pay will reflect the variation in work done in each pay period.
  • Adjustments can be made to the payment schedule at any point in the cycle (if, for example, the course convenor requires additional tutorial or lab hours).
  • Timesheets are no longer required when the casual staff member does not deviate from the schedule, reducing administrative work for both the casual staff member and their supervisor.

Once the payment by schedule has been completed, the other two dimensions of the end-to-end process, recruitment and selection/allocation, will be developed through 2018.

For more information on the CAHP project, refer to the snapshot below or get in touch with Simon Paterson (CAHP project lead) via simon.paterson@uq.edu.au.

The academic sponsor of CAHP is Professor Tim Dunne, Pro-Vice-Chancellor in the Office of the Provost. He can be contacted on pvc.executiveassistant@uq.edu.au.