Introduction to Appspace

This short tutorial video introduces you to UQ's digital signage network, and covers the basic operation of Appspace - the tool used to manage content for UQ's digital signage network.

For further information on UQ's digital signage network, please visit: https://its.uq.edu.au/services-and-guides/audio-visual/digital-signage/digital-signage-appspace

If you need further assistance or training, please contact help@its.uq.edu.au.

How to change your network location

When you log into Appspace, you may not be logged into the correct network to access the digital media players and signs for your organisational unit. This short video guide shows the process of changing networks.

How to create image content with Microsoft PowerPoint

If you are unfamiliar with image publishing tools like Adobe Photoshop or Illustrator, this video guide will demonstrate the process of creating and exporting still image content with Microsoft Powerpoint.

How to add content to a basic sign

This video guide will demonstrate the process of adding both image and video content to an existing basic sign.

How to set an Expiration Date on a content item

This video guide will demonstrate the process of setting an expiration date on a content item.

How to schedule content items within a basic sign

This video will demonstrate the process of setting a date, or date period, to display content items within a basic sign.

How to delete a sign

This video will demonstrate the process of deleting a sign from your Sign Library.

Basic Signs vs. Advanced Signs

There are two different types of signs available within Appspace; basic signs and advanced signs. As their titles suggest, basic signs are far less complex and easier to work with than advanced signs. In most cases here at UQ, a basic sign will be more than adequate for the purpose of displaying and scheduling content on the university's digital signage displays.

In simple terms, an advanced sign is an arrangement of basic signs. The added functionality allows users to arrange and display multiple content items simultaneously, and is most commonly used in applications like system monitoring, where dynamic content from different sources needs to visible on screen. It is highly recommended that basic signs are used if this advanced functionality is not required.

Basic signs are a newer addition to Appspace, and were not available when the system was first implemented here at UQ. As such, some faculties are using advanced signs that were established well before basic signs became available, and in most cases, are using them within the functional limits of a basic sign. This is not a problem, so long as the Appspace content managers responsible for managing these signs have been trained to manage content for advanced signs.

If you are unsure if the sign you are working on is a basic sign or an advanced sign, open your Sign Library to see the Type field of each sign in the list.

This series of Appspace user guides focuses predominantly on content management for basic signs. If you would like training for advanced signs, or would like to convert an advanced sign to a basic sign, please contact help@its.uq.edu.au.

How to migrate content from an Advanced Sign to a Basic Sign

In order to simplify content management in your network, you may wish to convert your existing Advanced Signs to Basic Signs, which are easier to use, and are more than adequate for the purpose of displaying and scheduling content on the university's digital signage displays.
 
This video tutorial will demonstrate the following process:
Step 1: Downloading your Advanced Sign's content to your computer
Step 2: Creating a new Basic Sign, then uploading the content from your Advanced Sign.
Step 3: Replacing your existing Advanced Sign by assigning your new Basic Sign to the required digital media player.

 
Please Note: Depending on how your advanced signs have been set up, yours may not appear as they do in this tutorial video. If you are unsure of this process, please contact help@its.uq.edu.au for assistance. 

Why is my Appspace interface different from these guides?

You may be working with an Advanced Sign, which includes a number of additional steps to those outlined in these guides. These user guides currently only cover the use of Basic Signs. If you would like more information on this topic, please see the "Basic Signs vs. Advanced Signs" section above, or email help@its.uq.edu.au