Note: OneDrive is not available to Students and is only available to faculties that have completed the email migration to 365, please see 365 migration project for more information.

To install OneDrive on your UQ machine, please follow our self-installation guides

For personal devices, you can download it from OneDrive.com

More guides and support can be found on the Microsoft OneDrive for Mac page.

First time setup

  • Use the Finder or Spotlight Search to look for OneDrive
  • Select OneDrive
  • Enter your email address in the following format uqusername@uq.edu.au
  • Click Sign in

You might get singed in automatically if not, you will be prompted to put in your username and password. Use the same format for the username (uqjcitiz@uq.edu.au) and the password you use for your UQ username.

Click Sign in

Click Choose OneDrive Folder Location

Your OneDrive Location will be  located under your home folder uqusername>OneDrive – The University of Queensland

Note: Do not change this location

Click Choose this location

Here you can choose what to Sync and what not to Sync, as this is a new OneDrive account you don’t need to set this up.

Click Next

Read and follow the instructions that appear in the pop up

Note: you will need to ignore the “Get OneDrive for your Phone” instead follow the OneDrive Guides for your mobile

Click Open my OneDrive folder to complete the install

Share files and folders within UQ

If you would like to share externally or turn off editing please read the External sharing (Link Settings) guide below.

Before you can share, you will need to enable the OneDrive extension option in System Preferences;

-Click Apple > System Preferences… >  Extensions > All > tick OneDrive

Once done all you have to do is Right mouse click the file or folder (control + mouse click if you are using a magic mouse or do not have the right click option) then select Share

Enter a Name or Email Address to send the link to & add a note if you like.

Click Send

You will get a Link sent pop up

The recipient will receive the link in their mailbox

Unlink your OneDrive account

Unlink OneDrive by Right clicking OneDrive icon (if you don't have the option to right click select Onedrive and then click the Cog or 3 Dots depending on the version installed)

Select Preferences

Select Accounts, then Click Unlink this Mac

Confirm by Clicking Unlink Account

External sharing (Link Settings)

When you are sharing you will see the following option available, Tap it to get to Link Settings

In Link Settings, you can choose who your sharing link gives access to:

  • Anyone    creates a link that anyone can use to access the document or folder, even if they're not logged in to Office 365 or OneDrive.

  • People in <organization>    creates a link that only people in your organization who are logged into Office 365 can use to access the document or folder.

  • People with existing access    returns a link that can be used by people who already have access to the document or folder. It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access. This option is only available for files and folders in SharePoint team sites.

  • Specific people    creates a link that only the people that you specify can use to access the folder or document. If you click this option, enter the names or email addresses of the people to whom you want to give access to the folder or document.